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  • SVPTA forms | SVPTA

    SVPTA Forms Financial Payment Authorization Form Unit Remittance Form (to submit membership dues) Workers Comp Online Form Fiduciary Agreement Financial Calendar - coming soon ​ ​ Running Your PTA Conflict/Whistleb lower Form Conflict of Interest Policy PTA Event Participation Waiver PTA Photo Release ​ ​ ​ ​ ​ Parliamentarian Bylaws Review - 4 Key Steps Bylaws Summary e-Bylaws Worksheet Instructions for Completing Bylaws e-Bylaws How To ​ ​ Spring 2024 Training Slides Communications Membership Parliamentarian President & VP Secretary Treasurer & Auditor

  • Programs & Events | SVPTA

    Programs SVPTA Council offers many programs to benefit our schools. Please click on the individual tabs for further information. ​ Programs: ​ Arts Advocacy Advocacy Candidate Forum College & Career Fair Membership Reflections Special Education Programs & Events for School PTAS Work closely with your principal and office administrator and you can start planning together. If you have any questions, please reach out to - programs@svpta.org Approval Process https://www.svpta.org/approval-process ​ Insurance Coverage http://downloads.capta.org/fin/CAPTA_Insurance_Guide_2024.pdf ​ Fiduciary Agreement http://downloads.capta.org/toolkit/forms/FiduciaryAgreement.pdf ​ Approvals from SVUSD Board of Education Meetings June 2024 August 2024 ​ ​ BEFORE/AFTER SCHOOL APPROVED VENDOR LIST https://docs.google.com/spreadsheets/d/1EPkZvzyyJ79_AFpdgKEdAVZE_5wAU0uvNjjeXPuRQ1Q/ CAPTA approved vendor list https://s3.amazonaws.com/downloads.capta.org/Leaders/Insurance/Approved+Vendors+List+8.1.24.pdf

  • Award Winners | SVPTA

    Award Winners We are part of an incredible community in Saddleback Valley. Our PTA’s play a vital role in engaging our families, supporting our school sites, advocating important issues & being a VOICE for ALL CHILDREN! This year many of our SVPTA schools were recognized by 4th District PTA for their outstanding achievements. Santiago STEAM PTA Outstanding Unit THHS PTA Outstanding Local Advocacy SVPTA Outstanding Council

  • Funding | SVPTA

    Funding SVUSD Budget TBD Prop 28 Monies TBD One-Time Funding TBD Grants TBD

  • Timeline | SVPTA

    Timeline & To Do List Summer August September October November Have a casual get together with your new board Add new check signers & take off old ones. Update your website with new information Update PTEZ with your board info Attend SVPTA Meetings & Events Council Meeting - August 28th @ 7pm - SVUSD Board Room ​ General To Dos ​ Meet with your Principal Start your membership drive Upload docs to SVPTA ​ At Your Executive Board Meeting Vote to recommend: ado ption of calendar and budget approval of programs, fundraisers & contracts Ratify your appointment of the Parliamentarian and committee chairs Last year’s Auditor - preliminary presentation of the year end audit for prior year - vote to recommend adoption Treasurer - preliminary presentation of the annual financial report for prior year - vote to recommend adoption Appoint a monthly bank reconciliation reviewer Appoint an audit committee if needed ​ At Your Association Meeting Present and vote to adopt: Budget Calendar 2023-24 End of the Year Audit 2023-24 Annual Financial Report Present and vote to approve: Programs Fundraisers Any contracts Release funds after budget adopti on Ratify your appointment of the monthly bank reconciliation reviewer and audit committee (if needed) Introduce the board and committee chairs Attend SVPTA Meetings & Events SVPTA Training - September 18th @ 7pm via Google Meet Reflections Training - September 4th @ 7pm via Zoom ​ General To Dos ​ Have all executive board and committee chairs complete the conflict of interest form - http://downloads.capta.org/toolkit/forms/ConflictWhistleblower.pdf . The treasurer should keep these. Treasurer should submit membership dues to SVPTA ($5.90 per member). Submit a minimum of 30 members by September 30th Reflections entries due at the school level - winners will need to be passed on to SVPTA Upload docs to SVPTA Attend SVPTA Meetings & Events Candidate's Forum - October 2nd @ 6pm - SVUSD Board Room SVUSD College & Career Fair - October 9 @ 6pm at MVHS Have a ? Join us Google Meet - October 16th @ 7pm ​ General To Dos File taxes and pay charity renewal fee Pay insurance premium - https://aim-companies.com/capta-insurance-renewal/ Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA Attend SVPTA Meetings & Events ​SVPTA Council Meeting on November 20th @ 7pm - SVUSD Board Room ​ General To Dos Turn in your school’s Reflections winners to SVPTA on November 4th @ 7pm-8:30pm SVUSD Room 1 Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA January February March April May Attend SVPTA Meetings & Events SVPTA Council Meeting on January 15th @ 7pm in the SVUSD Board Room ​ General To Dos ​ Treasurer should complete the Worker’s Compensation Form online https://aim-companies.com/capta-wcreporting/ Treasurer should submit membership dues to SVPTA ($5.90 per member). Treasurer, Membership & Secretary should hand off books to Auditor/Financial Review Committee Submit an application for a 4th District Award Upload docs to SVPTA ​ ​ At Yo ur Executive Board Meeting Vote to recommend sending members to Sacramento Safari At Your Association Meeting Elect nominating committee Approve sending members to Sacramento Safari Attend SVPTA Meetings & Events President's Roundtable - February 12th @ 7pm via Google Meet ​ General To Dos Trea surer should submit membership dues to SVPTA ($5.90 per member). Provide notice to members: Election meeting - at least 30 days prior to the meeting Proposed slate - at least 28 days prior to the meeting Auditor/Financial Review Committee should have their review completed by the end of the month Upload docs to SVPTA Attend SVPTA Meetings & Events SVPTA Council Meeting - March 19th @ 7pm - Virtual Academy ​ General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA ​ ​ At Yo ur Executive Board Meeting Vote to recommend sending members to Co nvention Preliminary presentation of the mid-year audit - vote to recommend adoption At Your Association Meeting Election Approve sending members to Convention Presentation of the mid-ye ar audit - vote to adopt Attend SVPTA Meetings & Events President's Roundtable - April 9th @ 7pm via Google Meet General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). President-elect appoints budget committee with Treasurer-elect as Chair Upload docs to SVPTA ​ ​ At Yo ur Executive Board Meeting Presentation of the historian report At Your Association Meeting Presentation of the historian report Attend SVPTA Meetings & Events End of the Year Council Meeting & Training - May 21st @ 6pm - Virtual Academy ​ General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA ​​ At Your Last Executive Board Meeting Vote to recommend: adoption of calendar and budget approval of programs, fundraisers & At Your Last Association Meeting Present and vote to adopt: Budget - release funds for summer expenses Calendar Present and vote to approve: Programs Fundraisers Any contracts

  • Join Our Board | SVPTA

    Join Our Board SVPTA is looking to add a Bilingual Liaison and Diversity & Inclusion Advocate to our board. If you are interested in either of these positions, please fill out the inquiry form below. First Name Last Name Email SVPTA School(s) that your student(s) attend Which position(s) are you interested in? Bilingual Liaison Diversity & Inclusion Advocate Send Thank you for your interest! SVPTA President, Michele Sparks, will be in touch will you soon.

  • PTA Grants | SVPTA

    PTA Grants ​National PTA Grants Deadline October 1st ​​ For all Grades and Ages ​ PTA Healthy Minds , Sponsored by the New York Life Foundation and The Allstate Foundation This program is for all grades and ages. 100 local PTAs will be selected, and each will be awarded $1,250 in funding. ​ Mary Lou Anderson Reflections Arts Enhancement , sponsored by the family of Mary Lou Anderson This program is for all grades and ages. Two local PTAs will be selected, and each will be awarded $1,250 in funding. ​ PTA Wellness Fairs , sponsored by Walmart This program is for all grades and ages. 40 local PTAs will be selected, and each will be awarded $1,250 in funding ​ PTA Connected: The Smart Talk , sponsored by Norton This program is for all grades and ages. 40 local PTAs will be selected, and each will be awarded $1,250 in funding. All programs must be completed by the end of March 2024. ​ ​ ELEMENTARY SCHOOL ​ PTA Connected: Ready, Tech, Go! , supported by AT&T This program is for elementary schools. 150 local PTAs will be selected, and each will be awarded $1,250 in funding. To be considered, PTAs must hold their programs in-person. At-home programming will not be supported. ​ STEM + Families Propelling Our World , sponsored by Huntington Ingalls Industries This program is for elementary schools. 40 local PTAs will be selected, and each will be awarded $1,250 . ​ ELEMENTARY OR MIDDLE SCHOOL ​ PTA Connected: Be Internet Awesome , Sponsored by Google + YouTube This program is for elementary and middle schools. 50 local PTAs will be selected, and each will be awarded $1,250 in funding . ​ MIDDLE OR HIGH SCHOOL ​ PTA Connected: Build Up and Belong , sponsored by Discord This program is for high schools. 25 local PTAs/PTSAs will be selected, and each will be awarded $1,250 in funding. ​ HIGH SCHOOL ​ P TA Connected: Build Up and Belong , sponsored by Discord This program is for high schools. 25 local PTAs/PTSAs will be selected, and each will be awarded $1,250 in funding. CAPTA Scholarships Deadline Octo ber 15h ​​ Continuing Education Scholarships The scholarship must be used January 1 – December 31 following the year of award; proof of your enrollment and completion of coursework must be provided to California State PTA by June 1. Scholarships are available for: School staff members (teachers, counselors, nurses and staff) & PTA volunteers ​ Graduating High-School Senior Scholarships Graduating high-school seniors are eligible to apply for the Volunteer Service Scholarship and the $500 Dr. Ralph E. White Scholarship for medical-field education. CAPTA Grants Deadline Octo ber 15h ​​ Parent Education Develop and implement parent education programs and projects in such areas as health, child development, child abuse prevention or parenting skills. Programs or projects must be sponsored by the PTA applying for the grant. Program grant ideas include parent-resource centers, seminars and workshops, forums for parents of children with special needs and information on preparing healthy meals. ​ Cultural Arts Develop and implement student-centered cultural arts programs which complement the California State PTA’s commitment to a quality arts education. The programs and projects should focus on expanding the students’ awareness and appreciation of the field of cultural arts and/or enriching and enhancing arts education programs and must be sponsored by the PTA applying for the grant. Program grant possibilities include performing arts assemblies, arts communications brochures, demonstrations, storytellers, read-a-thons and docents. ​ Outreach Translation Translate PTA written materials and oral presentations in an effort to involve every member of the school community. Presentations or materials must be sponsored by the PTA applying for the grant. The California State PTA may use these translated materials when appropriate. Copy of the translated material must accompany the evaluation report. Program grant possibilities include translating written materials into other languages, providing translations at meetings and events, offering school community activities, enhancing partnerships and engaging non-English-speaking families. ​ Healthy Lifestyle Develop, promote and implement programs, projects and activities that will improve the overall health of children and adults. Program grant possibilities include classes, health fairs, awareness events, walking/running programs, sun safety initiatives and depression awareness efforts. Please refer to the Insurance Guide for approved activities.

  • COVID-19 Info | SVPTA

    COVID-19 Info Links ​ SVUSD SVUSD Return to School Flow Chart SVUSD Mask Guidance 2021-2022 SVUSD Reopening Plan COVID Dashboards ​ OCHCA OCHCA Orders & Recommendations ​ CDPH CDPH Guidance on Isolation and Quarantine CDPH Guidance for Schools K-12 ​ CAPTA CAPTA COVID-19 Resources for PTA Leaders CAPTA COVID-19 Resources for Parents, Families & Educators Helping Children Cope With Changes Resulting From COVID-19 FAQS ​ ​ Can PTA hold in-person activities? We CAN hold PTA events off campus or on campus after school hours (ex/outreach program/art club/etc), but limited on number of people that can attend (an RSVP system to confirm the number attending is highly recommended & you must work closely with your principal to ensure numbers meet SVUSD guidelines/protocols). Please work closely with your site administrator/principal on planning any events. ​ ​ Can we have PTA Programs on campus (art, STEAM lab, etc.)? We ARE allowed to have PROGRAMS on campus. However, the process for approval has changed. You must have site admin/principal approval first, then have it submitted to the district & reviewed by the SVUSD school board & approved in their meeting. This means things will take longer to get started. However, the purpose behind this is to keep our students safe. The board will be reviewing & ensuring that these outside programs are following the same SAFETY protocols as SVUSD. ​ ​ Are we covered by our insurance? Insurance will cover all events as long as they meet our insurance guidelines (when in doubt, call or email AIM & verify). However, per my email with AIM, “ Your policy has a pandemic exclusion. There is no coverage for covid no matter where you have the event.” Meaning no coverage will be provided for COVID related issues. It is extremely important that we are following any COVID protocols/guidelines outlined by SVUSD. ​ ​ ​ Do PTA meetings have to be outside of school hours? Kids permitted? Yes, PTA meetings have to be outside of school hours if you want them to be held on campus. Outside of school hours, we CAN be on campus which is exciting. There cannot be children present at the meeting, however we PTAs can hire school site personnel during the meeting time to provide childcare in a separate room. They will adhere to all COVID protocols & safety measures for the children. ​ One great takeaway from the past year, is that ZOOM is a great way to reach all families. Perhaps a good compromise is to have any late afternoon/evening meetings in person, while offering daytime meetings via ZOOM. I do think in person meetings have many benefits & it is important to have that connection in person at least some of the time. ​ Will PTA volunteers be allowed on campus if approved by school administration? It is true that Visitors & Volunteers will be limited for the safety of our students. This does not mean there won’t be opportunities or needs throughout the year. Please work closely with your site administrator/principals to support these needs, while adhering to all safety protocols.​ ​ Will PTA be permitted to make copies on campus? YES, volunteers can come on campus to make copies. Please have your volunteer make an appointment with the front office via email, prior to coming on campus. All Volunteers must wear masks at all times on campus. ​ ​ Events involving food? Does food have to be individually packaged? Can it be more buffet style? Ideally yes, food being individually packaged is preferred. However, if someone is masked/gloved & individually serving food, this is acceptable. Again, all must be approved by your site administrator/principal. ​ During COVID-19 PTA can still... Spread positivity ​ Advocate for our kids on many levels ​ Keep parents informed as information gets shared with us. Please ask your school friends to join our SVPTA FB page https://www.facebook.com/SaddlebackValleyPTACouncil/ and Instagram @svptacouncil Ask parents to become PTA members & be a part of something BIGGER!!! Joining PTA gives you a voice, it connects you to resources for distance learning, mental health resources, it advocates important issues including Art, Special Education, Equity in Education & so much more!!! If your school needs a simple way for families to join virtually, use TOTEM which is CAPTA’s electronic membership platform.

  • For SVPTA Presidents | SVPTA

    For PTA Presidents Running Your PTA ​ Timeline & To Do List ​ Sample meeting agenda ​ Meeting Cheat Sheet ​ What Meetings Do You Attend? ​ What to Upload to SVPTA ​ Upload Your PTA Docs ​ Points Chart - coming soon ​ Financial Calendar - coming soon ​ ​ ​ Pay Insurance ​ How to Sign a Contract ​ PTA Grants ​ How to Request IRS Letter of Determination ​ ​ Programs & Events Work closely with your principal and office administrator and you can start planning together. If you have any questions, please reach out to - programs@svpta.org Approval Process ​ Insurance Coverage ​ Fiduciary Agreement ​ Approvals from SVUSD Board of Education Meetings June 2024 August 2024 ​ ​ Before/After School Vendor List CAPTA Approved Vendor List Forms Workers' Comp Online Form ​ Conflict of Interest Form ​ PTA Event Participation Waiver PTA Photo Release ​ Request for Advanced Payment Form ​ Sample Reimbursement Form ​ SVPTA Remittance Form ​ Sample W9 Helpful Links​ ​​ National PTA ​ National PTA Blog ​ California State PTA Fourth District PTA ​ SVUSD Website ​ ​ MYPTEZ ​ CAPTA Toolkit Need Help? Have a Question? Contact Catherine - president@svpta.com or Mindy - vp@svpta.org

  • Art Submission Form | SVPTA

    Share your art story Parent First Name* Parent Last Name* Email* Phone Student First Name* Student Last Name* School Name* Upload your art Max File Size 15MB Provide a brief description* Submit Thanks for submitting! Click here to go back to the Arts Advocacy to do list

  • Special Education | SVPTA

    Welcome to SVPTA's Special Education page! We support parents of children with IEPs, 504 plans, and those seeking additional help for their child. Our mission is to foster inclusion in PTA activities, school events, and classrooms, benefiting all students. Contact your child’s school PTA Special Education Liaison for resources and guidance, and join our monthly SVPTA parent meetups to connect and receive support. Find your child’s school Special Education Liaison here: 🗂️ Liaison Directory by school Join our active Facebook Group: 👍SVUSD Special Ed Parents GET CONNECTED! Mail 🗓️ Special Education Parent Calendar: Meet-ups, Trainings, and Events 🔗 Special Education Community Advisory Committee (CAC) Meetings for SVUSD – All welcome! PROGRAMS/EVENTS Coffee 📘 IEP Parent Handbook 🔗 IEP vs. 504 Plan 🔗 Special Education Rights Manual 🔗 SVUSD Special Education Page 🔗 CAC Page - Special Ed Community ​Advisory Committee for SVUSD IMPORTANT RESOURCES Star SVPTA Special Education Liaison Kris S. specialed@svpta.org

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