FAQS

COVID-19   *   SVUSD   *   INSURANCE   *   GENERAL

COVID-19

Can PTA hold in-person activities?

We CAN hold PTA events off campus or on campus after school hours (ex/outreach program/art
club/etc), but limited on number of people that can attend (an RSVP system to confirm the number
attending is highly recommended & you must work closely with your principal to ensure numbers meet SVUSD guidelines/protocols). Please work closely with your site administrator/principal on planning any events.

Can we have PTA Programs on campus (art, STEAM lab, etc.)?

We ARE allowed to have PROGRAMS on campus. However, the process for approval has changed.
You must have site admin/principal approval first, then have it submitted to the district & reviewed by the SVUSD school board & approved in their meeting. This means things will take longer to get
started. However, the purpose behind this is to keep our students safe. The board will be reviewing & ensuring that these outside programs are following the same SAFETY protocols as SVUSD.

Are we covered by our insurance?  

Insurance will cover all events as long as they meet our insurance guidelines (when in doubt, call or email AIM & verify). However, per my email with AIM, “ Your policy has a pandemic exclusion. There is no coverage for covid no matter where you have the event.” Meaning no coverage will be provided for COVID related issues. It is extremely important that we are following any COVID protocols/guidelines outlined by SVUSD.

Do PTA meetings have to be outside of school hours?  Kids permitted?

Yes, PTA meetings have to be outside of school hours if you want them to be held on campus. Outside of school hours, we CAN be on campus which is exciting. There cannot be children present at the meeting, however we PTAs can hire school site personnel during the meeting time to provide childcare in a separate room. They will adhere to all COVID protocols & safety measures for the children. 

One great takeaway from the past year, is that ZOOM is a great way to reach all families. Perhaps a good compromise is to have any late afternoon/evening meetings in person, while offering daytime meetings via ZOOM. I do think in person meetings have many benefits & it is important to have that connection in person at least some of the time.

 

Will PTA volunteers be allowed on campus if approved by school administration?

It is true that Visitors & Volunteers will be limited for the safety of our students. This does not mean
there won’t be opportunities or needs throughout the year. Please work closely with your site
administrator/principals to support these needs, while adhering to all safety protocols.​

 

 

Will PTA be permitted to make copies on campus? 

YES, volunteers can come on campus to make copies. Please have your volunteer make an
appointment with the front office via email, prior to coming on campus. All Volunteers must wear
masks at all times on campus.

Events involving food? Does food have to be individually packaged? Can it be more buffet style?
Ideally yes, food being individually packaged is preferred. However, if someone is masked/gloved & individually serving food, this is acceptable. Again, all must be approved by your site
administrator/principal.

 

 
 

SVUSD

What are SVUSD’s plans if the governor closes schools again? 
If the Governor closes school, the state will provide guidance that we must follow. For additional information regarding COVID guidelines & protocols for SVUSD, visit the 2021-22 COVID-19 School Reopening Plan/ Families & Communities Handbook.


What SPECIFIC mental health plans are being implemented for each level and what training on this issue have our teachers received?
There was a 3 hour trauma training option for teachers this summer. Continued SEL will be provided for students when school begins. In addition, monthly meetings with teachers/counselors to discuss best practices for students. Last year we added additional counselors both at Elementary & Secondary levels.

 

Mental Health continues to be an area in which SVPTA can & will advocate for our students at all levels & continue to focus on destigmatizing mental health in our community. Partnership between SVPTA & SVUSD is key in tackling the mental health issues of our youth. SVPTA & SVUSD are also looking forward to the creation of a wellness center at ETHS sometime in the near future designed to support students and staff.

 

Are all school’s aligned and implementing things consistently from the district on these issues?
That is the goal, however sites do have some autonomy. If you are concerned about an issue, please email Michele Sparks (presidentsvpta@gmail.com) directly & we can address with the district.

Insurance

Are we covered by our insurance?  

Insurance will cover all events as long as they meet our insurance guidelines (when in doubt, call or email AIM & verify). However, per my email with AIM, “ Your policy has a pandemic exclusion. There is no coverage for covid no matter where you have the event.” Meaning no coverage will be provided for COVID related issues. It is extremely important that we are following any COVID protocols/guidelines outlined by SVUSD.

 

Are PTAs allowed to have contactless events?  Drive-thru events?

Our understanding is that yes, we are able to hold any events that comply with current health orders (i.e. socially distant, outside, face coverings…) But you must work with your principal/school site for permission and procedures.  If the school sites are not allowing in person activities, PTA should align & not hold in person activities/events/programs.   “WE ARE ALL IN THIS TOGETHER”

 

Will there be an online waivers/digital signing options for Parents through CAPTA?  Or AIM? 

At this time, no, but stay tuned for more info.

 

 
 

General

Who do I contact when questions come up?

When asked questions you don’t know the answer, please bring them to SVPTA President, Michele Sparks, & she will make sure to get the answers for you.  SVPTA will also continue to help communicate information to the community.  Please make sure & share our posts/messaging.

 

Can PTA create resource lists for parents & distribute them (ex/babysitters, tutors, etc)?

Neither the PTA or school sites should be collecting and/or recommending these kind of resources.  This becomes an endorsement/promotion of such businesses, which neither SVUSD or PTA should be doing for many reasons, liability being one of them.  There are current resources that are provided through SVUSD, including TLC & the community services group/catalog.  Those resources can be shared.  Regarding resources, parents can always start their own FB group. However, it should be separate from your PTA Facebook group/platforms.

Can our PTA buy gift cards for our school staff members or volunteers?

No. Giving a gift card is the same as giving someone cash. In addition, giving a volunteer cash or a cash equivalent like a gift card on behalf of the organization may cause them to be considered an employee or an independent contractor by government agencies. And the IRS considers cash gifts (including gift cards) as reportable income on the recipient’s tax filings. For these reasons, our policies and procedures expressly forbid giving gift cards purchased with PTA funds: “PTA funds cannot be used to purchase personal gifts for staff or volunteers, such as gift cards.”