Reopening Update #12
Hybrid Opening Date
As a follow-up to my update from last week, Orange County has moved from the purple (“widespread”) to the red tier (“substantial”) of the state's color-coded COVID-19 monitoring system. Schools may reopen for in-person instruction once Orange County has been in the red tier for at least 2 weeks, making the earliest return to in-person instruction permissible on September 22.
At last night’s SVUSD Board meeting, the Board discussed the Hybrid reopening plan and heard comments from visitors. After discussion, the Board took action to allow a return to on-campus (in-person) instruction through a Hybrid Model beginning on September 29. In anticipation of a fast-approaching return to school date, we have been preparing for how campus and instruction will look once we return to campus in the Hybrid model. The comprehensive SVUSD Opening and Safety Plan that was shared with all families and staff in July is a great resource that provides detailed information on the many safety protocols and procedures that have been implemented across all school sites, and may be accessed here.
School sites will provide additional detailed information regarding Hybrid schedules and campus logistics. We are excited to welcome our students back to campus, albeit in a completely different fashion than before, and value the partnership with all of our families to ensure the continued safety, well-being, and academic success of our students.
Crystal Turner, Ed.D.
Can PTA hold in-person activities?
We all must adhere to current guidelines regarding in-person activities. Our focus should always be children first & their safety. If the school sites are not allowing in person activities, PTA should align & not hold in person activities/events/programs. “WE ARE ALL IN THIS TOGETHER”
Can PTA members come on campus?
Please work directly with your principal, there is a COVID screening process & appointments are required to be on campus/school sites. It is reasonable for PTA to make an appointment to come pickup mail/utilize the copy machine. Again, appointments must be made ahead of time (call/email your school office). Please try to limit how many times you need to be on campus (2 times a month seemed reasonable at this time).
Can the Executive Board begin having meetings in-person?
From 4th District PTA President - That is totally acceptable, as long as they are following all of our local and state guidelines. However, as an aside, I would probably want to make sure that all board members are comfortable with that option. If someone is not comfortable, I would either consider remaining virtual or at least provide an option for that board member to call into the meeting instead. Also, if they are planning to meet anywhere on a school campus, make sure that the principal is OK with it.
From SVUSD - Any meeting would need to be held off campus. We are not having any in person group meetings at sites even when we return to hybrid due to a number of factors.
From SVPTA President – I understand the want/need for in person interaction. If your PTA decides to hold in person board meetings, you must adhere to social distancing guidelines (masks, 6ft apart, bring all their own items (chairs/etc). At this time, I think executive board meetings are reasonable (typically a smaller group of people), I would recommend continuing with ZOOM/Google Meet/Virtual for general association meetings at this time due to the number of participants that may attend. Please reach out directly if you have additional questions about this.
AIM is telling us that we do not have Pandemic Insurance, which basically means if someone gets COVID from a PTA event, the PTA is liable & won’t be covered. Is this correct?
It is true that PTAs would not be covered against a lawsuit. That said, it doesn’t necessarily mean that PTA would be liable. Any litigant would have to prove not only that they contracted COVID at a PTA event, but also that PTA was negligent in its practices. Although I am not an attorney, this question has come up with other organizations I serve on, and the general consensus is that if organizations are following the recommended protocols, it is unlikely that the courts would award anyone damages.
Are PTAs allowed to have contactless events? Drive-thru events?
Our understanding is that yes, we are able to hold any events that comply with current health orders (i.e. socially distant, outside, face coverings…) But you must work with your principal/school site for permission and procedures. If the school sites are not allowing in person activities, PTA should align & not hold in person activities/events/programs. “WE ARE ALL IN THIS TOGETHER”
Is it OK to post the documents for the meeting on our website and social media?
Yes, as long as you make sure they are non-editable documents. Also make sure that there is nothing controversial or confidential in the documents. Example: you can list that there are bounced checks from your last fundraiser but do not list the names of the people who bounced the checks.