top of page

Search Results

39 items found for ""

  • For SVPTA Presidents | SVPTA

    For PTA Presidents Running Your PTA ​ Timeline & To Do L ist Webpage ​ WHAT TO UPLOAD TO SVPTA PDF ​ POINTS CHART Webpage ​ Finan cial Calendar PDF ​ Sample meeting agenDa http://toolkit.capta.org/running-your-pta/meetings/sample-agenda/ ​ Meeting Cheat Sheet PDF ​ What Meetings Do You Attend? PDF ​ Pay Insurance https://aim-companies.com/capta-insurance-renewal/ HOW to sign a contract http://toolkit.capta.org/finance/policies-and-procedures/contracts/ ​ PTA GRANTS https://www.svpta.org/pta-grants ​ CONVENTION GRANT PDF ​ ​ Programs & Events Work closely with your principal and office administrator and you can start planning together. If you have any questions, please reach out to - progra ms@svpta.org Approval Process https://www.svpta.org /approval-process ​ Insurance Coverage http://downloads.capta.org/fin/CAPTA_Insurance_G uide_2024.pdf ​ Fiduciary Agreement http://downloads.capta.org/toolkit/forms/FiduciaryAgreement.pdf ​ Approvals from SVUSD Board of Education Meetings August 3, 2023 September 7, 2023 October 12, 2023 November 9, 2023 December 14, 2023 January 18, 2024 February 8, 2024 March 7, 2024 April 18, 2024 May 9, 2024 ​ BEFORE/AFTER SCHOOL APPROVED VENDOR LIST https://docs.google.com/spreadsheets/d/1EPkZvzyyJ79_AFpdgKEdAVZE_5wAU0uvNjjeXPuRQ1Q/ CAPTA approved vendor list http://downloads.capta.org/Leaders/Insurance/Approved_Vendor_List.pdf Forms Workers' Comp Online Form https://aim-companies.com/capta-wcreporting/ ​ Conflict of Interest Form http://downloads.capta.org/toolkit/forms/ConflictWhistleblower.pdf ​ PTA Event Participation Waiver http://downloads.capta.org/fin/Insurance/participant_volunteer_waiver_forms.pdf PTA Photo Release http://downloads.capta.org/toolkit/forms/PhotographyRelease.pdf Helpful Links ​ NAtional PTA https://www.pta.org/ ​ National PTA Blog https://onevoice.pta.org/ ​ CALIFORNIA STATE PTA https://capta.org/ ​ Fourth District PTA https://www.fourthdistrictpta.org/ ​ SVUSD Website https://www.svusd.org/ ​ MYPTEZ https://www.myptez.com/ ​ CAPTA TOOLKIT http://toolkit.capta.org/ ​ ​ Need Help? Have a Question? Contact Catherine - president@svpta.com or Mindy - vp@svpta.org

  • Timeline | SVPTA

    Timeline & To Do List Summer August September October November Ha ve a casual get together with your new board Add new check signers & take off old ones. Update your website with new information Update PTEZ with your board info Attend SVPTA Meetings & Events Council Meeting - August 28th @ 7pm - SVUSD Board Room ​ General To Dos ​ Meet with your Principal Start your membership drive Upload docs to SVPTA ​ At Your Executive Board Meeting Vote to recommend: ado ption of calendar and budget approval of programs, fundraisers & contracts Ratify your appointment of the Parliamentarian and committee chairs Last year’s Auditor - preliminary presentation of the year end audit for prior year - vote to recommend adoption Treasurer - preliminary presentation of the annual financial report for prior year - vote to recommend adoption ​ At Your Association Meeting Present and vote to adopt: Budget Calendar 2023-24 End of the Year Audit 2023-24 Annual Financial Report Present and vote to approve: Programs Fundraisers Any contracts Release funds after budget adopti on Introduce the board and committee chairs Attend SVPTA Meetings & Events SVPTA Training - September 18th @ 7pm via Google Meet ​ General To Dos ​ Have all executive board and committee chairs complete the conflict of interest form - http://downloads.capta.org/toolkit/forms/ConflictWhistleblower.pdf . The treasurer should keep these. Treasurer should submit membership dues to SVPTA ($5.90 per member). Submit a minimum of 30 members by September 30th Reflections entries due at the school level - winners will need to be passed on to SVPTA Upload docs to SVPTA Attend SVPTA Meetings & Events Candidate's Forum - October 2nd @ 6pm - SVUSD Board Room SVUSD College & Career Fair - October 9 @ 6pm at MVHS Have a ? Join us Google Meet - October 16th @ 7pm ​ General To Dos File taxes and pay charity renewal fee Pay insurance premium - https://aim-companies.com/capta-insurance-renewal/ Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA Attend SVPTA Meetings & Events ​SVPTA Council Meeting on November 20th @ 7pm - SVUSD Board Room ​ General To Dos Submit your school's reflections winners to SVPTA - Date TBD Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA January February March April May Attend SVPTA Meetings & Events SVPTA Council Meeting on January 15th @ 7pm in the SVUSD Board Room ​ General To Dos ​ Treasurer should complete the Worker’s Compensation Form online https://aim-companies.com/capta-wcreporting/ Treasurer should submit membership dues to SVPTA ($5.90 per member). Treasurer, Membership & Secretary should hand off books to Auditor/Financial Review Committee Submit an application for a 4th District Award Upload docs to SVPTA ​ ​ At Yo ur Executive Board Meeting Vote to recommend sending members to Sacramento Safari At Your Association Meeting Elect nominating committee Approve sending members to Sacramento Safari Attend SVPTA Meetings & Events President's Roundtable - February 12th @ 7pm via Google Meet ​ General To Dos Trea surer should submit membership dues to SVPTA ($5.90 per member). Provide notice to members: Election meeting - at least 30 days prior to the meeting Proposed slate - at least 28 days prior to the meeting Auditor/Financial Review Committee should have their review completed by the end of the month Upload docs to SVPTA Attend SVPTA Meetings & Events SVPTA Council Meeting - TBD ​ General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA ​ ​ At Yo ur Executive Board Meeting Vote to recommend sending members to Co nvention Preliminary presentation of the mid-year audit - vote to recommend adoption At Your Association Meeting Election Approve sending members to Convention Presentation of the mid-ye ar audit - vote to adopt Attend SVPTA Meetings & Events President's Roundtable - April 9th @ 7pm via Google Meet General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). President-elect appoints budget committee with Treasurer-elect as Chair Upload docs to SVPTA ​ ​ At Yo ur Executive Board Meeting Presentation of the historian report At Your Association Meeting Presentation of the historian report Attend SVPTA Meetings & Events End of the Year Council Meeting & Training - May 21st @ 6pm - Virtual Academy ​ General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). Upload docs to SVPTA ​​ At Your Last Executive Board Meeting Vote to recommend: adoption of calendar and budget approval of programs, fundraisers & At Your Last Association Meeting Present and vote to adopt: Budget - release funds for summer expenses Calendar Present and vote to approve: Programs Fundraisers Any contracts

  • SVPTA forms | SVPTA

    SVPTA Forms Financial Payment Authorization Form Unit Remittance Form (to submit membership dues) Workers Comp Online Form Fiduciary Agreement Financial Calendar ​ ​ Running Your PTA Conflict/Whistleb lower Form Conflict of Interest Policy PTA Event Participation Waiver PTA Photo Release ​ CAPTA Convention Grant ​ ​ ​ Parliamentarian Bylaws Review - 4 Key Steps Bylaws Summary e-Bylaws Worksheet Instructions for Completing Bylaws e-Bylaws How To ​ ​ Fall 2023 Training Slides Auditor/Financial Reviewer Communications Parliamentarian President & VP Programs & Fundraising Reflections Secretar y Treasurer ​ ​ Spring 2023 Training Slides Membership Parliamentarian President & VP Programs & Fundraising Reflections Secretary Treasurer & Auditor

  • Testing | SVPTA

    Your one-stop-shop for everything relating to Arts at SVUSD Studies show arts education not only decreases feelings of anxiety, depression, and isolation but also positively impacts all-around academic performance . As students struggle through this ever changing world, the Arts are not a luxury, they are a tool for recovery and confidence . ​ Mission Statement : Our committee's goal is to build and support a robust Arts culture for our students and families of SVUSD. We will advocate for the arts through elected officials, legislation, education, and delivery of information, while facilitating a relationship between school sites and Saddleback District. We are reliable and transparent when communicating about the budget for campus programs. We will continue to provide a platform that encompasses all art opportunities by filtering relavent information abut local resources and school site activities. Sp otlight of the month DID YOU KNOW? California Prop28 provides additional funding for arts and music education (K‑12 and charter schools) by annually allocating from the state General Fund an amount equaling 1% of required state and local funding for public schools.This will be a ongoing minimum source of income to supplement arts education programs. More info on our Funding page below. SVUSD Calendar of Art Events WHAT SCHOOL DO YOU WANT TO LOOK AT? (Directory of art activities per campus) A B C D E F G H I J K L M N O P Q R S T U V W X Y Z WOULD YOU LIKE TO GET INVOLVED? We would love to extend you an invitation. Please inquire . California's Education code promises visual art, music, dance, theater and media arts classes to each K-12 student. Section 51220 California Education Code 2020 S tudents with an arts education are 5 times more likely to stay in school, 3 times more likely to get a bachelor’s degree, and 4 times more likely to be recognized for academic achievement. "Arts and Achievement in at Risk Youth..." NEA 2012 Especially important during this time of trauma and upheaval, students need to develop self-management and self-discipline, interpersonal and relationship skills, and self-expression. Numerous studies show the arts support the development of all of these essential skills. "The Connection Between Art, Healing..." APHA 2010 DO YOU HAVE A QUESTION ABOUT THE ARTS? Please let us know if we can help . VAPA RESOURCES REFLECTIONS FUNDING SHARE

  • Calendar | SVPTA

    Calendar Subscribe to this Calendar on your iPhone iCal 1. Open the Calendar app 2. Click Calendars at the bottom & then Add Calendar 3. Select Add Subscription Calendar 4. Enter the following url: https://calendar.google.com/calendar/ical/c_a26bee5d1196538081d38742726f39b4a5f71d4b5f329d46f3af2b54658e0503%40group.calendar.google.com/public/basic.ics View in Google Docs

  • Membership | SVPTA

    Membership Joining PTA supports local, state and national efforts to improve the education of children and the lives of families. Membership provides the opportunity for individuals to raise their voices with others throughout the state and nation on issues affecting children, youth and families. PTA involvement helps build leadership, communication and advocacy skills. It provides members with opportunities to participate in an educational partnership with administrators and teachers. PTA members are a valuable community resource for starting and maintaining projects to benefit children and youth. What do you need to prepare for your membership drive? Create an information guide or newsletter to send to your parents, outlining why they should join PTA. ​ Make sure your web store is ready for your membership drive. Many units already have an online store they can use but if not, you have the option of the TOTEM system. Membership Resources Links National PTA Membership Campaign CAPTA Building Your Membership Social Media Graphics Facebook Cover Image Twitter Cover Image Small Tile Square Other Graphics Join PTA Today All Children are Our Children logo ​ ​​ 2nd VP of Membership Liz G. membership@svpta.org

  • Award Winners | SVPTA

    Award Winners We are part of an incredible community in Saddleback Valley. Our PTA’s play a vital role in engaging our families, supporting our school sites, advocating important issues & being a VOICE for ALL CHILDREN! This year many of our SVPTA schools were recognized by 4th District PTA for their outstanding acheivements. Santiago STEAM PTA Outstanding Unit THHS PTA Outstanding Local Advocacy SVPTA Outstanding Council

  • Approval Process | SVPTA

    Step by Step Programs & Events Approval Process Some approvals can take up to 2 months. Please plan your events and programs with a realistic timeframe. 1 STEP 1 Check the AIM insurance guide to make sure the event or program is allowed - http://downloads.capta.org/fin/CAPTA_Insurance_Guide_2024.pdf ** Please NOTE that some items that are approved by AIM are not allowed on SVUSD school campuses - like bounce houses and petting zoos. Check with your school office manager if you have questions.** 2 STEP 2 Con nect with your Principal to discuss and get approval for the event or program 3 STEP 3 Discuss at your executive board meeting and vote to recommend: ​ event or program adding a line item to the budget, if needed any contracts to be signed *** Contracts should only be signed for events or programs taking place off campus or before or after school. All events or programs happening during school hours must be signed by SVUSD. *** ​ ​ 4 STEP 4 Once the event o r program h as been recommended for approval, at a general meeting vote to: ​ approve event or program & adding a line item to the budget, if needed release funds approve any contracts to be signed ***Contracts should only be signed for events or programs taking place off campus or before or after school. All events or programs happening during school hours must be signed by SVUSD. *** ​ ​ STEP 5 ​​ Most events or programs now require SVUSD approval. Follow the quetions below to fi nd out what you need to make this happen. 5 Is your event or program happening at your school? YES NO, but students will attend during school hours NO & after/before school or with adults only Go to the next question No further action is needed from SVUSD, but additional PTA insurance rules must be followed: ​ STEP 6 Obtain a Hold Harmless Agreement and Evidence of Insurance from each vendor, concessionaire or service provider that is used. ​ OR ​ Choose a vendor from the CAPTA approved list of vendors . These vendors may be used without requiring any additional insurance information or the Hold Harmless agreement. ​ ​ STEP 7 Once approved and funds have been released at a general meeting you can sign the contract ( view the proper way to sign contracts ) and pay the vendor directly. ​ Go to the next question When is your event or program happening? DURING SCHOOL BEFORE OR AFTER SCHOOL STEP 6 Work with your school office manager to get this event or program approved. They will give you details on what is needed and if your vendor has a blanket contract for the year. !! IMPORTANT !! Do NOT sign any contracts or pay the vendor directly. This all needs to be handled by the district. ​ ​ STEP 7 You will need to gift the payment for the event or program directly to the school district. Create a Fiduciary Agreement to be sent with a check written out to SVUSD and give them both to your office manager to send. For vendor payment, the office manager should submit an invoice to Accounts Payable in Fiscal Services after services have been rendered in order for payment to be issued to the vendor. If the vendor has any questions about payment, have them contact your office manager. ​ ​ STEP 8 Once your event or program has been approved at a SVUSD Board of Education meeting, your school office manager will receive a copy of the signed contract and you can schedule your event or program. View approvals from SVUSD Board of Education Meetings August 3, 2023 September 7, 2023 October 12, 2023 November 9, 2023 December 14, 2023 January 18, 2024 February 8, 2024 March 7, 2024 April 18, 2024 May 9, 2024 ​ ​ ​ STEP 6 Email our insurance company aim@aim-companies.com and ask to have Saddleback Valley Unified School District added as an additional insured for your PTA. Have them email you a copy of the Certificate of Insurance with the addition. This will be good for the entire year. ​ STEP 7 Email agreements@svusd.org to fill out a facilities request form. These vendors have already been approved BUT yo u must email agreements@svusd.org with your event info - date and time and a copy of the Certificate of Insurance from Step 6. ​ ​ STEP 8 Obtain a Hold Harmless Agreement and Evidence of Insurance from each vendor, concessionaire or service provider that is used. ​ OR ​ Choose a vendor from the CAPTA approved list of vendors . These vendors may be used without requiring any additional insurance information or the Hold Harmless agreement. ​ ​ STEP 9 Once approved and funds have been released at a general meeting you can sign the contract (view the proper way to sign contracts ) and pay the vendor directly.

  • Advocacy | SVPTA

    Advocacy PTA at its heart is an advocacy organization. Recently on a phone call, National PTA President Anna King discussed advocacy and the importance of parents' decisions in their student's education. ​ Please remember that advocacy is respectful. If you want to be heard and enact change, it needs to be done in a kind and respectful manner. We’ve seen many people on all sides struggling with the impact of this pandemic on their children. As we continue to move forward & towards more normalcy for all of us, let’s do everything we can to reunite our school communities and our families. With ADVOCACY at the forefront of our organization, here are resources supporting the importance of parent involvement in schools, as well as contact information to assist you in advocating for your child through local representatives, state representatives & various agencies. 01 The Power of Parents Research underscores the impact of parent involvement in schools. Power-of-Parents-Feb-2014.pdf (edsource.org) 02 PARENTS' RIGHTS - Did you know that parents and caregivers have legal, guaranteed rights to school and student involvement? ​ It’s true: These laws and rules were created and put into effect by families, teachers and concerned community members and groups like the PTA who want the best for our kids. Parents' Rights - California State PTA (capta.org) ​ ​ 03 Proposed Legislation from the CA Assembly & Senate (if you have concern or support of certain bills, here is where you can go to provide your feedback) https://calegislation.lc.ca.gov/Advocates/ Legislator Contacts* *Please note, if you are writing your legislators, you cannot use your PTA title or position on any statewide issue. You must write them as a parent from their district. Senator Dave Min Website Email (949) 223-5472 ​ District Map ​ ​ Senator Catherine Blakespear Website Email (949) 598-5850 ​ District Map ​ Assemblywoman Kate Sanchez Website Email (949) 459-7170 ​ District map ​ Assemblywoman Diane Dixon ​ Website Email (949) 459-7170 ​ District Map ​ Contact the Governor ​ You may contact Governor Gavin Newsom by mail at: Mailing address: Governor Gavin Newsom 1021 O Street, Suite 9000 Sacramento, CA 95814 Phone: (916) 445-2841 Fax: (916) 558-3160 ​ Submit a comment online - https://www.gov.ca.gov/contact/ ​ ​ Any PTA district, council or unit may recommend action on legislation to the California State PTA Board of Managers. PTA districts, councils, and units are responsible for taking action on local issues originating in school districts, cities, regions, or counties. ​ Laws enacted by local, state and national bodies are primary sources of public policy. Securing adequate laws for the care and protection of children and youth is one of the purposes of the organization. Therefore, PTA maintains an active legislation program. PTAs can and must participate actively in the process through which public policy decisions are made. Legislative Chairman ​ PTA is a child advocacy association. Its legislative mission is to speak on behalf of all children and youth at the local, state and federal levels. One of the Purposes of PTA is “to secure adequate laws for the care and protection of children and youth.” PTA promotes and encourages legislative advocacy for the education and welfare of all children and youth. ​ Role of PTA legislation ​ As local officers of the largest grassroots child advocacy organization in the state, PTA legislative advocacy chairs are responsible for demonstrating leadership on children’s issues at the local level by educating PTA members, community members and elected officials about PTA’s issues of concern and legislative priorities and goals. ​ The California State PTA takes positions on issues/legislation based on position statements in the California State PTA Toolkit, California State PTA convention resolutions, California State PTA Legislation Platform and National PTA positions and convention resolutions. ​ The unit, council or district legislative chair provides PTA members with information about PTA positions on current legislation and issues. ​ ​ Advocacy Resources Advocacy Communicator PTAs Nonpartisan Policy OC Voting Information Election Campaigns & the role of PTA Sacramento Safari Current Legislation CAPTA Resolution Process How to Make a Study 1st VP of Advocacy Janelle Z. advocacy@svpta.org

  • Share | SVPTA

    How can I make a difference? SVUSD BOARD WRITE A LETTER GOT ART? -MEETINGS (Attend/listen to current topics regarding the SVUSD community) -STATEMENT (Advocate for your child/school/art program following this protocol ) -AGENDAS (Glance over policies and topics that have been discussed) -MINUTES (Review previous meeting material and considerations) ​ Send your own words to our district and/or board of education in support of art education. Either from your family or in collaboration with a PTA/PTSO/Booster organization, please use this template as a launch pad to write your own personal and persuasive story. ​ Share your SVUSD art story and inspire others! We’d love to connect and hear from our students. ​

  • Resources | SVPTA

    Art Resources STATE SUPPORT ADVOCACY & EDUCATAION VISUAL ARTS PERFORMING ARTS LOCAL RESOURCES SVUSD FOR ARTS PTA SUPPORT California Department of Education : Pertaining to Arts, here is information on California Education Code, content standards, common core, grant funding, and the state superintendent education transformation plan. California Arts Council : As a state agency, the California Arts Council supports local arts infrastructure and programming statewide through grants, programs, and services.​ ​ ​​ Create CA : We advocate for high quality arts education for all students by providing policy expertise and by mobilizing a statewide network of advocates and allied partners. ​ Americans for the Arts : Our program aims to dismantle systemic racism through the arts and humanities. ​ California for the Arts : We’re helping every Californian become an advocate for the arts – from raising awareness on why the arts are so important, to providing programs and services that make our state’s creative sector stronger than ever. ​ ​NFHS Advocacy : Interscholastic performing arts advocacy for all. ​ ​Arts for LA : We inform, engage, and mobilize people to advocate for access to the arts across all communities. ​ National Art Education Association : Founded in 1947, the National Art Education Association is the leading professional membership organization exclusively for visual arts, design, and media arts education professionals. ​ Advocacy for Performing Arts : Advocacy is about educating and informing elected officials, the public, and the media about the importance of the performing arts. It is up to us—performing artists, administrators and audience members—to explain the value of the performing arts to lawmakers. ​ Performing Arts Alliance : PAA advocates at the federal level for policies that uniquely impact the nonprofit performing arts sector. ​ LOCA Arts Education : Meet Orange County’s most fascinating visual artists and industry professionals! Enjoy slideshows, demonstrations, and conversations. ​ OC Art Guide : The OC Art Guide based in Orange County, California lists art events - shows, exhibitions, workshops, tours, classes, and more. ​ Festival of Arts classes : Pageant of the Masters sponsored art classes for youth. Kids ages 5 to 12 will enjoy art classes taught by professional artists in mixed-media, ceramics, sculpture & more. ​ Segerstrom Center for the Arts: Segerstrom Center for the Arts is one of the nation’s most respected multi-disciplinary cultural institutions. It is Orange County’s largest non-profit arts organization. The Center remains committed to supporting artistic excellence and offering unsurpassed experiences to engage the community in new and exciting ways through the unique power of live performance and a diverse array of inspiring arts-based education and community engagement programs. ​ Arts Teach : Segerstrom Center for the Arts has a long history of providing performances, workshops, and residencies that use the arts to address the needs of schools throughout Southern California. ​ Museums : Comprehensive list off all 128 art museums that are located in California. ​ STRATEGIC ARTS PLAN (2024-2029) : This refocused and redesigned document bridges our 2018-2023 Arts Education Plan, augmenting and expanding student access to arts education t hroughout SVUSD schools and programs. Throughout this process, our team analyzed the progress made from our previous plan and reflected on opportunities to maintain and/or expand our work towards a guaranteed and viable arts education for all Saddleback Valley Unified students. ​ VAPA recap flyer: Share with your PTA/PTSO/Boosters/Admin/Faculty. ​ SVPTA Arts Advocacy flyer : Share with your PTA/PTSO/Boosters/Admin/Faculty. ​ ​ K-12 STEAM Academy : Saddleback Valley Unified School District believes that students need to be proficient in making innovative connections across a variety of disciplines, particularly in areas related to STEAM (Science, Technology, Engineering, Ar t, Mathematics). SVUSD offers a STEAM K-12 Academy with cohesive pathways creating a smooth continuum of STEAM curriculum from kindergarten at Santiago STEAM Magnet to Serrano Intermediate, concluding at El Toro High School. This will prepare students for both college and 21st-century careers. JJ ​ 5th District : PTA canopy over SVPTA for communications and training. ​ CAPTA : PTA canopy over districts for methods and practices. ​ ​

bottom of page