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- Approval Process | SVPTA
Step by Step Programs & Events Approval Process Some approvals can take up to 2 months. Please plan your events and programs with a realistic timeframe. 1 STEP 1 Check the AIM insurance guide to make sure the event or program is allowed - http://downloads.capta.org/fin/CAPTA_Insurance_Guide_2024.pdf ** Please NOTE that some items that are approved by AIM are not allowed on SVUSD school campuses - like bounce houses and petting zoos. Check with your school office manager if you have questions.** 2 STEP 2 Con nect with your Principal to discuss and get approval for the event or program 3 STEP 3 Discuss at your executive board meeting and vote to recommend: event or program adding a line item to the budget, if needed any contracts to be signed *** Contracts should only be signed for events or programs taking place off campus or before or after school. All events or programs happening during school hours must be signed by SVUSD. *** 4 STEP 4 Once the event o r program h as been recommended for approval, at a general meeting vote to: approve event or program & adding a line item to the budget, if needed release funds approve any contracts to be signed ***Contracts should only be signed for events or programs taking place off campus or before or after school. All events or programs happening during school hours must be signed by SVUSD. *** STEP 5 Most events or programs now require SVUSD approval. Follow the quetions below to fi nd out what you need to make this happen. 5 Is your event or program happening at your school? YES NO, but students will attend during school hours NO & after/before school or with adults only Go to the next question When is your event or program happening? DURING SCHOOL BEFORE OR AFTER SCHOOL STEP 6 Work with your school office manager to get this event or program approved. They will give you details on what is needed and if your vendor has a blanket contract for the year. !! IMPORTANT !! Do NOT sign any contracts or pay the vendor directly. This all needs to be handled by the district. STEP 7 You will need to gift the payment for the event or program directly to the school district. Create a Fiduciary Agreement to be sent with a check written out to SVUSD and give them both to your office manager to send. For vendor payment, the office manager should submit an invoice to Accounts Payable in Fiscal Services after services have been rendered in order for payment to be issued to the vendor. If the vendor has any questions about payment, have them contact your office manager. STEP 8 Once your event or program has been approved at a SVUSD Board of Education meeting, your school office manager will receive a copy of the signed contract and you can schedule your event or program. View approvals from SVUSD Board of Education Meetings August 3, 2023 September 7, 2023 October 12, 2023 November 9, 2023 December 14, 2023
- Join Our Board | SVPTA
Join Our Board SVPTA is looking to add a Bilingual Liaison and Diversity & Inclusion Advocate to our board. If you are interested in either of these positions, please fill out the inquiry form below. First Name Last Name Email SVPTA School(s) that your student(s) attend Which position(s) are you interested in? Bilingual Liaison Diversity & Inclusion Advocate Send Thank you for your interest! SVPTA President, Michele Sparks, will be in touch will you soon.
- Join PTA | SVPTA
Join PTA Today! Help strengthen our community & make an impact by joining one or more of our SVUSD school PTAs below. ELEMENTARY SCHOOLS Cielo Vista Elementary Del Cerro Elementary Del Lago Elementary De Portola Elementary Foothill Ranch Elementary Gates Elementary Glen Yermo Elementary La Madera Elementary Linda Vista Elementary Lomarena Elementary Melinda Heights Elementary Montevideo Elementary Olivewood Elementary coming soon Portola Hills Elementary Rancho Canada Elementary Robinson Elementary San Joaquin Elementary Santiago STEAM Magnet Elementary Trabuco Elementary Trabuco Mesa Elementary Valencia Elementary Intermediate & High Schools Laguna Hills High School Los Alisos Intermediate Serrano Intermediate Trabuco Hills High School
- COVID-19 Info | SVPTA
COVID-19 Info Links SVUSD SVUSD Return to School Flow Chart SVUSD Mask Guidance 2021-2022 SVUSD Reopening Plan COVID Dashboards OCHCA OCHCA Orders & Recommendations CDPH CDPH Guidance on Isolation and Quarantine CDPH Guidance for Schools K-12 CAPTA CAPTA COVID-19 Resources for PTA Leaders CAPTA COVID-19 Resources for Parents, Families & Educators Helping Children Cope With Changes Resulting From COVID-19 FAQS Can PTA hold in-person activities? We CAN hold PTA events off campus or on campus after school hours (ex/outreach program/art club/etc), but limited on number of people that can attend (an RSVP system to confirm the number attending is highly recommended & you must work closely with your principal to ensure numbers meet SVUSD guidelines/protocols). Please work closely with your site administrator/principal on planning any events. Can we have PTA Programs on campus (art, STEAM lab, etc.)? We ARE allowed to have PROGRAMS on campus. However, the process for approval has changed. You must have site admin/principal approval first, then have it submitted to the district & reviewed by the SVUSD school board & approved in their meeting. This means things will take longer to get started. However, the purpose behind this is to keep our students safe. The board will be reviewing & ensuring that these outside programs are following the same SAFETY protocols as SVUSD. Are we covered by our insurance? Insurance will cover all events as long as they meet our insurance guidelines (when in doubt, call or email AIM & verify). However, per my email with AIM, “ Your policy has a pandemic exclusion. There is no coverage for covid no matter where you have the event.” Meaning no coverage will be provided for COVID related issues. It is extremely important that we are following any COVID protocols/guidelines outlined by SVUSD. Do PTA meetings have to be outside of school hours? Kids permitted? Yes, PTA meetings have to be outside of school hours if you want them to be held on campus. Outside of school hours, we CAN be on campus which is exciting. There cannot be children present at the meeting, however we PTAs can hire school site personnel during the meeting time to provide childcare in a separate room. They will adhere to all COVID protocols & safety measures for the children. One great takeaway from the past year, is that ZOOM is a great way to reach all families. Perhaps a good compromise is to have any late afternoon/evening meetings in person, while offering daytime meetings via ZOOM. I do think in person meetings have many benefits & it is important to have that connection in person at least some of the time. Will PTA volunteers be allowed on campus if approved by school administration? It is true that Visitors & Volunteers will be limited for the safety of our students. This does not mean there won’t be opportunities or needs throughout the year. Please work closely with your site administrator/principals to support these needs, while adhering to all safety protocols. Will PTA be permitted to make copies on campus? YES, volunteers can come on campus to make copies. Please have your volunteer make an appointment with the front office via email, prior to coming on campus. All Volunteers must wear masks at all times on campus. Events involving food? Does food have to be individually packaged? Can it be more buffet style? Ideally yes, food being individually packaged is preferred. However, if someone is masked/gloved & individually serving food, this is acceptable. Again, all must be approved by your site administrator/principal. During COVID-19 PTA can still... Spread positivity Advocate for our kids on many levels Keep parents informed as information gets shared with us. Please ask your school friends to join our SVPTA FB page https://www.facebook.com/SaddlebackValleyPTACouncil/ and Instagram @svptacouncil Ask parents to become PTA members & be a part of something BIGGER!!! Joining PTA gives you a voice, it connects you to resources for distance learning, mental health resources, it advocates important issues including Art, Special Education, Equity in Education & so much more!!! If your school needs a simple way for families to join virtually, use TOTEM which is CAPTA’s electronic membership platform.
- Award Winners | SVPTA
Award Winners We are part of an incredible community in Saddleback Valley. Our PTA’s play a vital role in engaging our families, supporting our school sites, advocating important issues & being a VOICE for ALL CHILDREN! On behalf of 4th District PTA (serving all of Orange County) & Saddleback Valley PTA, we are so proud of Melinda Heights PTA for being recognized with the Outstanding Unit Award & to Trabuco Hills High School teacher, Lisa Lotito-Byers, for the Outstanding Teacher Award. Melinda Heights Outstanding Unit Award Lisa Lotito-Byers Outstanding Teacher Trabuco Hills High School
- 404 Error Page | SVPTA
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- For SVPTA Presidents | SVPTA
For PTA Presidents Running Your PTA Timeline & To Do L ist PD F Webpage WHAT TO UPLOAD TO SVPTA PDF POINTS CHART Webpage Finan cial Calendar PDF Sample meeting agenDa http://toolkit.capta.org/running-your-pta/meetings/sample-agenda/ Meeting Cheat Sheet PDF What Meetings Do You Attend? PDF Pay Insurance https://aim-companies.com/capta-insurance-renewal/ HOW to sign a contract http://toolkit.capta.org/finance/policies-and-procedures/contracts/ PTA GRANTS https://www.svpta.org/pta-grants Programs & Events Work closely with your principal and office administrator and you can start planning together. If you have any questions, please reach out to - progra email@example.com Approval Process https://www.svpta.org /approval-process Insurance Coverage http://downloads.capta.org/fin/CAPTA_Insurance_G uide_2024.pdf Fiduciary Agreement http://downloads.capta.org/toolkit/forms/FiduciaryAgreement.pdf Approvals from SVUSD Board of Education Meetings August 3, 2023 September 7, 2023 October 12, 2023 November 9, 2023 December 14, 2023 BEFORE/AFTER SCHOOL APPROVED VENDOR LIST https://docs.google.com/spreadsheets/d/1EPkZvzyyJ79_AFpdgKEdAVZE_5wAU0uvNjjeXPuRQ1Q/ CAPTA approved vendor list http://downloads.capta.org/Leaders/Insurance/Approved_Vendor_List.pdf Forms Workers' Comp Online Form https://aim-companies.com/capta-wcreporting/ Conflict of Interest Form http://downloads.capta.org/toolkit/forms/ConflictWhistleblower.pdf PTA Event Participation Waiver http://downloads.capta.org/fin/Insurance/participant_volunteer_waiver_forms.pdf PTA Photo Release http://downloads.capta.org/toolkit/forms/PhotographyRelease.pdf Helpful Links NAtional PTA https://www.pta.org/ National PTA Blog https://onevoice.pta.org/ CALIFORNIA STATE PTA https://capta.org/ Fourth District PTA https://www.fourthdistrictpta.org/ SVUSD Website https://www.svusd.org/ MYPTEZ https://www.myptez.com/ CAPTA TOOLKIT http://toolkit.capta.org/ Need Help? Have a Question? Contact Catherine - firstname.lastname@example.org or Olivia - email@example.com
- Art Submission Form | SVPTA
Share your art story Parent First Name* Parent Last Name* Email* Phone Student First Name* Student Last Name* School Name* Upload your art Max File Size 15MB Provide a brief description* Submit Thanks for submitting! Click here to go back to the Arts Advocacy to do list
- PTA Grants | SVPTA
PTA Grants National PTA Grants Deadline October 4th For all Grades and Ages PTA Healthy Minds , Sponsored by the New York Life Foundation and The Allstate Foundation This program is for all grades and ages. 100 local PTAs will be selected, and each will be awarded $1,250 in funding. Mary Lou Anderson Reflections Arts Enhancement , sponsored by the family of Mary Lou Anderson This program is for all grades and ages. Two local PTAs will be selected, and each will be awarded $1,250 in funding. PTA Wellness Fairs , sponsored by Walmart This program is for all grades and ages. 40 local PTAs will be selected, and each will be awarded $1,250 in funding PTA Connected: The Smart Talk , sponsored by Norton This program is for all grades and ages. 40 local PTAs will be selected, and each will be awarded $1,250 in funding. All programs must be completed by the end of March 2024. ELEMENTARY SCHOOL PTA Connected: Ready, Tech, Go! , supported by AT&T This program is for elementary schools. 150 local PTAs will be selected, and each will be awarded $1,250 in funding. To be considered, PTAs must hold their programs in-person. At-home programming will not be supported. STEM + Families Propelling Our World , sponsored by Huntington Ingalls Industries This program is for elementary schools. 40 local PTAs will be selected, and each will be awarded $1,250 . ELEMENTARY OR MIDDLE SCHOOL PTA Connected: Be Internet Awesome , Sponsored by Google + YouTube This program is for elementary and middle schools. 50 local PTAs will be selected, and each will be awarded $1,250 in funding . MIDDLE OR HIGH SCHOOL PTA Connected: Build Up and Belong , sponsored by Discord This program is for high schools. 25 local PTAs/PTSAs will be selected, and each will be awarded $1,250 in funding. HIGH SCHOOL P TA Connected: Build Up and Belong , sponsored by Discord This program is for high schools. 25 local PTAs/PTSAs will be selected, and each will be awarded $1,250 in funding. CAPTA Scholarships Deadline Octo ber 15h Continuing Education Scholarships The scholarship must be used January 1 – December 31 following the year of award; proof of your enrollment and completion of coursework must be provided to California State PTA by June 1. Scholarships are available for: School staff members (teachers, counselors, nurses and staff) & PTA volunteers Graduating High-School Senior Scholarships Graduating high-school seniors are eligible to apply for the Volunteer Service Scholarship and the $500 Dr. Ralph E. White Scholarship for medical-field education. CAPTA Grants Deadline Octo ber 15h Parent Education Develop and implement parent education programs and projects in such areas as health, child development, child abuse prevention or parenting skills. Programs or projects must be sponsored by the PTA applying for the grant. Program grant ideas include parent-resource centers, seminars and workshops, forums for parents of children with special needs and information on preparing healthy meals. Cultural Arts Develop and implement student-centered cultural arts programs which complement the California State PTA’s commitment to a quality arts education. The programs and projects should focus on expanding the students’ awareness and appreciation of the field of cultural arts and/or enriching and enhancing arts education programs and must be sponsored by the PTA applying for the grant. Program grant possibilities include performing arts assemblies, arts communications brochures, demonstrations, storytellers, read-a-thons and docents. Outreach Translation Translate PTA written materials and oral presentations in an effort to involve every member of the school community. Presentations or materials must be sponsored by the PTA applying for the grant. The California State PTA may use these translated materials when appropriate. Copy of the translated material must accompany the evaluation report. Program grant possibilities include translating written materials into other languages, providing translations at meetings and events, offering school community activities, enhancing partnerships and engaging non-English-speaking families. Healthy Lifestyle Develop, promote and implement programs, projects and activities that will improve the overall health of children and adults. Program grant possibilities include classes, health fairs, awareness events, walking/running programs, sun safety initiatives and depression awareness efforts. Please refer to the Insurance Guide for approved activities.
- SVPTA Execuitive Board | SVPTA
- Membership | SVPTA
Membership Joining PTA supports local, state and national efforts to improve the education of children and the lives of families. Membership provides the opportunity for individuals to raise their voices with others throughout the state and nation on issues affecting children, youth and families. PTA involvement helps build leadership, communication and advocacy skills. It provides members with opportunities to participate in an educational partnership with administrators and teachers. PTA members are a valuable community resource for starting and maintaining projects to benefit children and youth. What do you need to prepare for your membership drive? Create an information guide or newsletter to send to your parents, outlining why they should join PTA. Make sure your web store is ready for your membership drive. Many units already have an online store they can use but if not, you have the option of the TOTEM system. Membership Resources Links National PTA Membership Campaign CAPTA Building Your Membership Social Media Graphics Facebook Cover Image Twitter Cover Image Small Tile Square Other Graphics Join PTA Today All Children are Our Children logo 2nd VP of Membership Sarah S. firstname.lastname@example.org
- Training Videos | SVPTA
Training Videos CAPTA Virtual Summer Leadership Academy President Videos: Part 1 & Part 2 Handouts: Part 1 & Part 2 Secretary Video Handout Treasurer Videos: Part 1 , Part 2 , & Part 3 Handouts: Part 1, Part 2 & Part 3 Parliamentarian Basics Video Handout Links for Parliamentarian Q & A PTA Super References Sheet Audits Video Handout Membership Basics Video Handout Legislation & Advocacy Video Handout 4th District Training Videos President Secretary General Financial Parliamentarian Auditor Membership Membresia (Spanish Membership) Reflections