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Welcome! Saddleback Valley PTA Council serves the schools in Saddleback Valley Unified School District. Our council represents 25 units and falls within the Fourth District PTA, California State PTA and National PTA. Upcoming Events Latest News College & Career Fair ​ October 11, 2023 ​6:00 - 8:00 PM @ MVHS ALL SVUSD STUDENTS INVITED ​Registering is free and easy! A few weeks before the event you will get an invitation to officially register on StriveScan. This will create your unique identifier that will be used to check in to the event. Then download the App to have it ready to go. ​ ​ ​ ​ ​ Register Here PTA at its heart is an advocacy organization. ​ With ADVOCACY at the forefront of our organization, we have put together a list of resources supporting the importance of parent involvement in schools, as well as contact information to assist you in advocating for your child through local representatives, state representatives & various agencies. ​ ​ ​ Read More Contact

Upload Docs to SVPTA Do you already know our new system for uploading documents? YES ​ ​ Go Straight to Our Google Form https://forms.gle/NEuMPw9QoghLB3Dr5 ​ ​ Items You Will Need to Upload Throughout the Year View PDF NO ​ ​ ​ Check Out Our Step by Step Guides For Secretaries PDF VIDEO ​ For Treasurers PDF VIDEO ​ For Presidents PDF

For PTA Presidents Running Your PTA ​ Timeline & To Do List PD F Webpage ​ WHAT TO UPLOAD TO SVPTA PDF ​ Finan cial Calendar PDF ​ Sample meeting agenDa http://toolkit.capta.org/running-your-pta/meetings/sample-agenda/ ​ Meeting Cheat Sheet PDF ​ What Meetings Do You Attend? PDF ​ Pay Insurance https://aim-companies.com/capta-insurance-renewal/ HOW to sign a contract http://toolkit.capta.org/finance/policies-and-procedures/contracts/ ​ PTA GRANTS https://www.svpta.org/pta-grants ​ Programs & Events Work closely with your principal and office administrator and you can start planning together. If you have any questions, please reach out to - progra ms@svpta.org Approval Process https://www.svpta.org /approval-process ​ Insurance Coverage http://downloads.capta.org/fin/CAPTA_Insurance_Guide_2023.pdf ​ Fiduciary Agreement http://downloads.capta.org/toolkit/forms/FiduciaryAgreement.pdf ​ Approvals from SVUSD Board of Education Meetings August 3, 2023 September 7, 2023 ​ BEFORE/AFTER SCHOOL APPROVED VENDOR LIST https://docs.google.com/spreadsheets/d/1EPkZvzyyJ79_AFpdgKEdAVZE_5wAU0uvNjjeXPuRQ1Q/ CAPTA approved vendor list http://downloads.capta.org/Leaders/Insurance/Approved_Vendor_List.pdf Forms Workers' Comp Online Form https://aim-companies.com/capta-wcreporting/ ​ Conflict of Interest Form http://downloads.capta.org/toolkit/forms/ConflictWhistleblower.pdf ​ PTA Event Participation Waiver http://downloads.capta.org/fin/Insurance/participant_volunteer_waiver_forms.pdf PTA Photo Release http://downloads.capta.org/toolkit/forms/PhotographyRelease.pdf Helpful Links ​ NAtional PTA https://www.pta.org/ ​ National PTA Blog https://onevoice.pta.org/ ​ CALIFORNIA STATE PTA https://capta.org/ ​ Fourth District PTA https://www.fourthdistrictpta.org/ ​ SVUSD Website https://www.svusd.org/ ​ MYPTEZ https://www.myptez.com/ ​ CAPTA TOOLKIT http://toolkit.capta.org/ ​ ​ Need Help? Have a Question? Contact Catherine - president@svpta.com or Olivia - vp@svpta.org

Timeline & To Do List Summ er Have a casual get together with your new board Add new check signers & take off old ones. Update your website with new information ​ August General To Dos Meet with your Principal Start your membership drive Attend SVPTA Council Meeting on August 30th @ 7pm in the SVUSD Board Room Upload docs to SVPTA At Your Executive Board Meeting Vote to recommend: adoption of calendar and budget approval of programs, fundraisers & contracts Ratify your appointment of the Parliamentarian and committee chairs Last year’s Auditor - preliminary presentation of the year end audit for prior year - vote to recommend adoption Treasurer - preliminary presentation of the annual financial report for prior year - vote to recommend adoption At Your Association Meeting Present and vote to adopt: Budget Calendar 2022-23 End of the Year Audit 2022-23 Annual Financial Report Present and vote to approve: Programs Fundraisers Any contracts Release funds after budget adoption Introduce the board and committee chairs ​ September General To Dos Have all executive board and committee chairs complete the conflict of interest form - http://downloads.capta.org/toolkit/forms/ConflictWhistleblower.pdf. The treasurer should keep these. Treasurer should submit membership dues to SVPTA ($5.90 per member). Submit a minimum of 30 members by September 30th Reflections entries due at the school level - winners will need to be passed on to SVPTA by November 2nd Upload docs to SVPTA ​ October General To Dos File taxes and pay charity renewal fee Pay insurance premium $282 - https://aim-companies.com/capta-insurance-renewal/ Treasurer should submit membership dues to SVPTA ($5.90 per member). Promote & attend the SVUSD College & Career Fair on October 11 @ 6pm at MVHS Have a ? Join us Google Meet - October 18th @ 7pm Attend the Superintendent’s Advisory Council on October 25th @ 9:30am in the SVUSD Board Room Upload docs to SVPTA November General To Dos Submit your school's reflections winners to SVPTA by November 2nd Treasurer should submit membership dues to SVPTA ($5.90 per member). Attend SVPTA Council Meeting on November 15th @ 7pm via Google Meet Upload docs to SVPTA ​ January General To Dos Treasurer should complete the Worker’s Compensation Form online - https://aim-companies.com/capta-wcreporting/ Treasurer should submit membership dues to SVPTA ($5.90 per member). Attend SVPTA Council Meeting on January 17th @ 7pm in the SVUSD Board Room Upload docs to SVPTA ​ ​ At Yo ur Executive Board Meeting Vote to recommend sending members to Sacramento Safari At Your Association Meeting Elect nominating committee Approve sending members to Sacramento Safari February General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). Provide notice to members: Election meeting - at least 30 days prior to the meeting Proposed slate - at least 28 days prior to the meeting Attend the Superintendent’s Advisory Council on February 1st @ 9:30am in the SVUSD Board Room Have a ? Join us Google Meet - February 21st @ 7pm Upload docs to SVPTA ​ March General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). Attend the SVPTA Council Meeting @ 7pm on March 20th in the SVUSD Board Room ​ ​ At Yo ur Executive Board Meeting Vote to recommend sending members to Convetnion At Your Association Meeting Election Approve sending members to Convention ​ April General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). President-elect appoints budget committee with Treasurer-elect as Chair Have a ? Join us Google Meet - April 17th @ 7pm ​ ​ At Yo ur Executive Board Meeting Presentation of the historian report At Your Association Meeting Presentation of the historian report ​ May General To Dos Treasurer should submit membership dues to SVPTA ($5.90 per member). Board-elect attends training on May 8th @ 6pm ​ ​ At Yo ur Last Executive Board Meeting Vote to recommend: adoption of calendar and budget approval of programs, fundraisers & At Your Last Association Meeting Present and vote to adopt: Budget - release funds for summer expenses Calendar Present and vote to approve: Programs Fundraisers Any contracts ​

PTA Grants ​National PTA Grants Deadline October 4th ​​ For all Grades and Ages ​ PTA Healthy Minds , Sponsored by the New York Life Foundation and The Allstate Foundation This program is for all grades and ages. 100 local PTAs will be selected, and each will be awarded $1,250 in funding. ​ Mary Lou Anderson Reflections Arts Enhancement , sponsored by the family of Mary Lou Anderson This program is for all grades and ages. Two local PTAs will be selected, and each will be awarded $1,250 in funding. ​ PTA Wellness Fairs , sponsored by Walmart This program is for all grades and ages. 40 local PTAs will be selected, and each will be awarded $1,250 in funding ​ PTA Connected: The Smart Talk , sponsored by Norton This program is for all grades and ages. 40 local PTAs will be selected, and each will be awarded $1,250 in funding. All programs must be completed by the end of March 2024. ​ ​ ELEMENTARY SCHOOL ​ PTA Connected: Ready, Tech, Go! , supported by AT&T This program is for elementary schools. 150 local PTAs will be selected, and each will be awarded $1,250 in funding. To be considered, PTAs must hold their programs in-person. At-home programming will not be supported. ​ STEM + Families Propelling Our World , sponsored by Huntington Ingalls Industries This program is for elementary schools. 40 local PTAs will be selected, and each will be awarded $1,250 . ​ ELEMENTARY OR MIDDLE SCHOOL ​ PTA Connected: Be Internet Awesome , Sponsored by Google + YouTube This program is for elementary and middle schools. 50 local PTAs will be selected, and each will be awarded $1,250 in funding . ​ MIDDLE OR HIGH SCHOOL ​ PTA Connected: Build Up and Belong , sponsored by Discord This program is for high schools. 25 local PTAs/PTSAs will be selected, and each will be awarded $1,250 in funding. ​ HIGH SCHOOL ​ P TA Connected: Build Up and Belong , sponsored by Discord This program is for high schools. 25 local PTAs/PTSAs will be selected, and each will be awarded $1,250 in funding. CAPTA Scholarships Deadline Octo ber 15h ​​ Continuing Education Scholarships The scholarship must be used January 1 – December 31 following the year of award; proof of your enrollment and completion of coursework must be provided to California State PTA by June 1. Scholarships are available for: School staff members (teachers, counselors, nurses and staff) & PTA volunteers ​ Graduating High-School Senior Scholarships Graduating high-school seniors are eligible to apply for the Volunteer Service Scholarship and the $500 Dr. Ralph E. White Scholarship for medical-field education. CAPTA Grants Deadline Octo ber 15h ​​ Parent Education Develop and implement parent education programs and projects in such areas as health, child development, child abuse prevention or parenting skills. Programs or projects must be sponsored by the PTA applying for the grant. Program grant ideas include parent-resource centers, seminars and workshops, forums for parents of children with special needs and information on preparing healthy meals. ​ Cultural Arts Develop and implement student-centered cultural arts programs which complement the California State PTA’s commitment to a quality arts education. The programs and projects should focus on expanding the students’ awareness and appreciation of the field of cultural arts and/or enriching and enhancing arts education programs and must be sponsored by the PTA applying for the grant. Program grant possibilities include performing arts assemblies, arts communications brochures, demonstrations, storytellers, read-a-thons and docents. ​ Outreach Translation Translate PTA written materials and oral presentations in an effort to involve every member of the school community. Presentations or materials must be sponsored by the PTA applying for the grant. The California State PTA may use these translated materials when appropriate. Copy of the translated material must accompany the evaluation report. Program grant possibilities include translating written materials into other languages, providing translations at meetings and events, offering school community activities, enhancing partnerships and engaging non-English-speaking families. ​ Healthy Lifestyle Develop, promote and implement programs, projects and activities that will improve the overall health of children and adults. Program grant possibilities include classes, health fairs, awareness events, walking/running programs, sun safety initiatives and depression awareness efforts. Please refer to the Insurance Guide for approved activities.

SVPTA Forms Financial Payment Authorization Form Unit Remittance Form (to submit membership dues) Workers Comp Online Form Fiduciary Agreement Financial Calendar ​ ​ Running Your PTA Conflict/Whistleb lower Form Conflict of Interest Policy PTA Event Participation Waiver PTA Photo Release ​ ​ Parliamentarian Bylaws Review - 4 Key Steps Bylaws Summary e-Bylaws Worksheet Instructions for Completing Bylaws e-Bylaws How To ​ ​ Fall 2023 Training Slides Communications Parliamentarian President & VP Programs & Fundraising Reflections Secretar y Treasurer ​ ​ Spring 2023 Training Slides Membership Parliamentarian President & VP Programs & Fundraising Reflections Secretary Treasurer & Auditor

COVID-19 Info Links ​ SVUSD SVUSD Return to School Flow Chart SVUSD Mask Guidance 2021-2022 SVUSD Reopening Plan COVID Dashboards ​ OCHCA OCHCA Orders & Recommendations ​ CDPH CDPH Guidance on Isolation and Quarantine CDPH Guidance for Schools K-12 ​ CAPTA CAPTA COVID-19 Resources for PTA Leaders CAPTA COVID-19 Resources for Parents, Families & Educators Helping Children Cope With Changes Resulting From COVID-19 FAQS ​ ​ Can PTA hold in-person activities? We CAN hold PTA events off campus or on campus after school hours (ex/outreach program/art club/etc), but limited on number of people that can attend (an RSVP system to confirm the number attending is highly recommended & you must work closely with your principal to ensure numbers meet SVUSD guidelines/protocols). Please work closely with your site administrator/principal on planning any events. ​ ​ Can we have PTA Programs on campus (art, STEAM lab, etc.)? We ARE allowed to have PROGRAMS on campus. However, the process for approval has changed. You must have site admin/principal approval first, then have it submitted to the district & reviewed by the SVUSD school board & approved in their meeting. This means things will take longer to get started. However, the purpose behind this is to keep our students safe. The board will be reviewing & ensuring that these outside programs are following the same SAFETY protocols as SVUSD. ​ ​ Are we covered by our insurance? Insurance will cover all events as long as they meet our insurance guidelines (when in doubt, call or email AIM & verify). However, per my email with AIM, “ Your policy has a pandemic exclusion. There is no coverage for covid no matter where you have the event.” Meaning no coverage will be provided for COVID related issues. It is extremely important that we are following any COVID protocols/guidelines outlined by SVUSD. ​ ​ ​ Do PTA meetings have to be outside of school hours? Kids permitted? Yes, PTA meetings have to be outside of school hours if you want them to be held on campus. Outside of school hours, we CAN be on campus which is exciting. There cannot be children present at the meeting, however we PTAs can hire school site personnel during the meeting time to provide childcare in a separate room. They will adhere to all COVID protocols & safety measures for the children. ​ One great takeaway from the past year, is that ZOOM is a great way to reach all families. Perhaps a good compromise is to have any late afternoon/evening meetings in person, while offering daytime meetings via ZOOM. I do think in person meetings have many benefits & it is important to have that connection in person at least some of the time. ​ Will PTA volunteers be allowed on campus if approved by school administration? It is true that Visitors & Volunteers will be limited for the safety of our students. This does not mean there won’t be opportunities or needs throughout the year. Please work closely with your site administrator/principals to support these needs, while adhering to all safety protocols.​ ​ Will PTA be permitted to make copies on campus? YES, volunteers can come on campus to make copies. Please have your volunteer make an appointment with the front office via email, prior to coming on campus. All Volunteers must wear masks at all times on campus. ​ ​ Events involving food? Does food have to be individually packaged? Can it be more buffet style? Ideally yes, food being individually packaged is preferred. However, if someone is masked/gloved & individually serving food, this is acceptable. Again, all must be approved by your site administrator/principal. ​ During COVID-19 PTA can still... Spread positivity ​ Advocate for our kids on many levels ​ Keep parents informed as information gets shared with us. Please ask your school friends to join our SVPTA FB page https://www.facebook.com/SaddlebackValleyPTACouncil/ and Instagram @svptacouncil Ask parents to become PTA members & be a part of something BIGGER!!! Joining PTA gives you a voice, it connects you to resources for distance learning, mental health resources, it advocates important issues including Art, Special Education, Equity in Education & so much more!!! If your school needs a simple way for families to join virtually, use TOTEM which is CAPTA’s electronic membership platform.

Arts Advocacy Studies show arts education not only decreases feelings of anxiety, depression, and isolation but also positively impacts all-around academic performance . As students struggle through incredible loss this year, the arts are not a luxury, they are a tool for recovery . California's Education code promises visual art, music, dance, theater and media arts classes to each K-12 student. "Section 51220" California Education Code 2020 Students with an arts education are 5 times more likely to stay in school, 3 times more likely to get a bachelor’s degree, and 4 times more likely to be recognized for academic achievement. "Arts and Achievement in at Risk Youth..." NEA 2012 Especially important during this time of trauma and upheaval, students need to develop self-management and self-discipline, interpersonal and relationship skills, and self-expression. Numerous studies show the arts support the development of all of these essential skills. "The Connection Between Art, Healing..." APHA 2010 share-your-story Send a letter to our district and/or board of education in support of art education either from your family or in collaboration with your PTA or organization. Here is a template to draw from but remember to always add your own story to make it more personal and persuasive. Share your SVUSD art story and inspire others! We’d love to connect and hear your story. Fill out the submission form . Join CreateCA and support California’s movement for arts education at www.createca.org ​ Check out your local community theatres, county arts commissions, and museums for more events near you... California Department of Education: www.cde.ca.gov California Arts Council: www.arts.ca.gov List of California art museums: www.caea-arteducation.org/california-art-museums List of California museums:www.seecalifornia.com/museums/directory.html SF Arts: www.sfarts.org Arts Advocacy Chairman arts@svpta.org

Training Videos CAPTA Virtual Summer Leadership Academy President Videos: Part 1 & Part 2 Handouts: Part 1 & Part 2 Secretary Video Handout Treasurer Videos: Part 1 , Part 2 , & Part 3 Handouts: Part 1, Part 2 & Part 3 Parliamentarian Basics Video Handout Links for Parliamentarian Q & A PTA Super References Sheet Audits Video Handout Membership Basics Video Handout Legislation & Advocacy Video Handout ​ ​ ​ 4th District Training Videos ​ President Secretary General Financial Parliamentarian Auditor Membership Membresia (Spanish Membership) Reflections ​ ​

Step by Step Programs & Events Approval Process Some approvals can take up to 2 months. Please plan your events and programs with a realistic timeframe. 1 STEP 1 Check the AIM insurance guide to make sure the event or program is allowed - http://downloads.capta.org/fin/CAPTA_Insurance_Guide_2023.pdf ** Please NOTE that some items that are approved by AIM are not allowed on SVUSD school campuses - like bounce houses and petting zoos. Check with your school office manager if you have questions.** 2 STEP 2 Con nect with your Principal to discuss and get approval for the event or program 3 STEP 3 Discuss at your executive board meeting and vote to recommend: ​ event or program adding a line item to the budget, if needed any contracts to be signed *** Contracts should only be signed for events or programs taking place off campus or before or after school. All events or programs happening during school hours must be signed by SVUSD. *** ​ ​ 4 STEP 4 Once the event o r program h as been recommended for approval, at a general meeting vote to: ​ approve event or program & adding a line item to the budget, if needed release funds approve any contracts to be signed ***Contracts should only be signed for events or programs taking place off campus or before or after school. All events or programs happening during school hours must be signed by SVUSD. *** ​ ​ STEP 5 ​​ Most events or programs now require SVUSD approval. Follow the quetions below to fi nd out what you need to make this happen. 5 Is your event or program happening at your school? YES NO, but students will attend during school hours NO & after/before school or with adults only Go to the next question When is your event or program happening? DURING SCHOOL BEFORE OR AFTER SCHOOL STEP 6 Work with your school office manager to get this event or program approved. They will give you details on what is needed and if your vendor has a blanket contract for the year. !! IMPORTANT !! Do NOT sign any contracts or pay the vendor directly. This all needs to be handled by the district. ​ ​ STEP 7 You will need to gift the payment for the event or program directly to the school district. Create a Fiduciary Agreement to be sent with a check written out to SVUSD and give them both to your office manager to send. For vendor payment, the office manager should submit an invoice to Accounts Payable in Fiscal Services after services have been rendered in order for payment to be issued to the vendor. If the vendor has any questions about payment, have them contact your office manager. ​ ​ STEP 8 Once your event or program has been approved at a SVUSD Board of Education meeting, your school office manager will receive a copy of the signed contract and you can schedule your event or program. View approvals from SVUSD Board of Education Meetings August 3, 2023 September 7, 2023 ​ ​

Programs SVPTA Council offers many programs to benefit our schools. Please click on the individual tabs for further information. ​ Programs: ​ Arts Advocacy Advocacy College & Career Fair Membership Reflections Special Education Programs & Events for School PTAS Work closely with your principal and office administrator and you can start planning together. If you have any questions, please reach out to - progra ms@svpta.org Approval Process https://www.svpta.org /approval-process ​ Insurance Coverage http://downloads.capta.org/fin/CAPTA_Insurance_Guide_2023.pdf ​ Fiduciary Agreement http://downloads.capta.org/toolkit/forms/FiduciaryAgreement.pdf ​ Approvals from SVUSD Board of Education Meetings August 3, 2023 September 7, 2023 ​ BEFORE/AFTER SCHOOL APPROVED VENDOR LIST https://docs.google.com/spreadsheets/d/1EPkZvzyyJ79_AFpdgKEdAVZE_5wAU0uvNjjeXPuRQ1Q/ CAPTA approved vendor list http://downloads.capta.org/Leaders/Insurance/Approved_Vendor_List.pdf

Register for SVPTA Fall Training Wednesday, September 13th 7-8:30pm Google Meet Training for: ​ President & VP Treasurer Secretary Parliamentarian Auditor/Financial Reviewer Programs & Fundraising Communications Register below and you will receive a link to the Training. Encourage ALL your board members to attend First name Last name Email Your PTA arrow&v Signing up for the following training: arrow&v Submit Thanks for registering. An email has been sent to the email provided with the link information. Please check your SPAM filters